Rentals

Whether you are planning a huge social function or a small business meeting, the Arts Council of Wilson maintains rental facilities that can accommodate your needs for any special occasion. The Arts Council offers spacious accommodations for small business meetings and parties to large groups up to 400 people. In addition, the Edna E. Boykin Cultural Center accommodates seating for 640 people, ideal for lectures, business meetings, training workshops, presentations, recitals and more. Tables, chairs and glasses are also available for rental.

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Wilson Arts Center: Galleries, Studios & Meeting Rooms

Annie Boykin Gallery (1st Floor Gallery)

$500, Non-Profit: $300, Contributor*
Security Deposit: $250, Non-Profit: $150
Capacity: 300 (2740 sq.ft.) / seated 100
First Gallery (18.5'x50' & 14.5'x12') 1099 sq.ft.
Boykin Gallery (14'x71' & 17'x22' & 12'x23') 1644sq.ft
First Gallery, Boykin Gallery, & Downstairs Kitchen
Uses: Exhibitions, receptions, dinners, meetings

Lowe Celebration Hall (2nd Floor Gallery)

$300, Non-Profit $180, Contributor*
Security Deposit: $150, Non-Profit: $90
Capacity: 150 (2360 sq.ft.) / seated 75
Lowe Gallery (24.5' x 86') 2107 sq.ft.
Mezzanine - (11.5' x 17.5' & 8'x 7') 257 sq.ft.
Uses: Exhibitions, receptions, rehearsals, meetings

Boykin Gallery & Lowe Celebration Hall

$750, Non-Profit $430, Contributor*
Security Deposit: $375, Non-Profit: $215
Capacity: 450 (4534 sq.ft.)

Grand Studio

$180, Non-Profit $110, Contributor*
Security Deposit: $90, Non-Profit: $55
Capacity: 99 (26' x 42' /1092 sq.ft) / seated 50
Uses: Rehearsals, meetings, training

Studio One

$75, Non-Profit $50, Contributor*
Security Deposit: $37.50, Non-Profit: $25
Capacity: 20 (18.5' x 21' /389 sq.ft.)
Uses: Art workshops, training, small parties

Studio Two

$75, Non-Profit $50, Contributor*
Security Deposit: $37.50, Non-Profit: $25
Capacity: 20 (18.5' x 17' /315 sq.ft.)
Uses: Art workshops, training

Kitchen (3rd floor) (included with 3rd floor rental)

$50, Non-Profit $35, Contributor*
No fee when included with 3rd floor rental
Includes: Stove, ovens, two dishwashers, two refrigerators

Wachovia Art Library

$75, Non-Profit $50, Contributor*
Security Deposit: $37.50, Non-Profit: $25
Capacity: 30 (17.5' x 40' /700 sq.ft.)
Uses: Meetings

Barnes Board Room

$75, Non-Profit $50, Contributor*
Security Deposit: $37.50, Non-Profit: $25
Capacity: 12 seats (21.5' x 26' /559 sq.ft)
Uses: Meetings

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Edna E. Boykin Cultural Center

Theater/Auditorium & Hammond Gallery

$900, $700 if supply own sound equipment,
Non-Profit $500, Contributor*
Security Deposit: $450, $350, Non-Profit: $250
Capacity: 643 Theatre, 100 Gallery
Uses: Performances, presentations, meetings, exhibitions

Lighting / Sound Personnel

$15 to $20 per hour depending on the experience of the technician hired through the Theater Coordinator

Hammond Gallery

$250, Non-Profit $150, Contributor*
Security Deposit: $125, Non-Profit: $75
Uses: Receptions, dinners, meetings, exhibitions
Capacity: 100 Gallery

Marquee Rental

$50 each small panel
$75 center panel (if available)
Note: see rental contract for specific details.

Fire Watch Requirements

Renter agrees to secure three (3) people to cover fire watch during every event where attendance could exceed 100

Equipment Rental / Setup

Table and Chair Rental: $4.00 per table, $0.50 per chair
Approximately 30 six foot tables, and 110 black chairs. Eight foot tables are available for EBCC
Equip Setup / Takedown: $2.00 per table, $0.25 per chair
Wine & Hi-ball Glasses: $0.25 per glass
Approximately 100 highball glasses, and 100 wine glasses
($2.00 fee per broken/missing glass)
Sound System rental is also available

7-Hr Excess Fee

All Wilson Arts Center rentals must be over no later than 11 p.m. All Boykin Center rentals must be over no later than 12 a.m. At the signing of the contract, the renter may purchase additional hours at 10% of the rental fee for each additional hour prior to 11pm. A charge of 20% of the rental fee will be assessed for each hour after 11 p.m. for Wilson Arts Center and 12 a.m. for Boykin Center or of excess of the 7 hours not purchased in advance. Rentals are not allowed to proceed after 1 a.m. Renters, caterers, audience members, actors, etc. are to be cleared of the facility before 1 a.m.

Rental Fees are based on a 7-hour block of time which includes all set up and clean up time. Should the renter go over the designated block of time, a fee of 20% of the rental fee will be assessed for each additional hour and will be deducted from the renter’s security deposit if the renter, their guests, or caterers exceed the block set forth above for any reason, unless such excess is agreed to, in advance, in writing, by the Office Manager or Theater Coordinator.

Holiday Surcharge

An additional fee of $25 per hour will be added to every rental occurring on an Arts Council of Wilson observed holiday.

Other Charges and Discounts

+Security deposit of 50% of the rental rate is due at the time of reservation and is refundable upon satisfactory inspection of the facility following rental usage. The Arts Council of Wilson does not accept personal checks for rentals. ACW does accept VISA and MasterCard, cash, money orders and certified checks. (Security Deposit is NOT part of the rental fee)

+Rental fee is due no later than thirty (30) days prior to usage.

*Contributor Discounts: Supporter 10%, Donor 20%, Sustainer 30%, and Benefactor & Philanthropist 40%

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